Classification: ☒ Non-Exempt
Schedule: ☒ Part Time
Travel Required:  ☒ Occasional 
Work Location: ☒ On-Site Only 
Supervisor (Title): Executive Director

POSITION SUMMARY: 
The Executive Assistant performs a variety of administrative and staff support duties, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs customers, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

ESSENTIAL DUTIES:
● Coordinates and performs a range of staff and/or operational support activities for the organization
● Provides administrative/secretarial support for the organization that includes assisting visitors, and resolving and/or referring a range of administrative problems and inquiries
● Operates a personal computer to compose and edit correspondence and/or memos, verbal direction, or from knowledge of established organizational policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings as assigned
● Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for staff, which may include coordinating travel and lodging arrangements
● Prepares or assists with the preparation of scheduled and/or ad hoc narrative reports; performed basic information gathering and analysis and/or forecasting as specifically assigned
● Posts, balances, monitors and reconciles internal financial reporting system reports; may serve as the organization's paymaster, may manage petty cash disbursements and reconciliations
● Establishes, maintains and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports
● Sorts, screens, reviews and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries
● Requisitions supplies, printing, maintenance, and other services
● Performs miscellaneous job-related duties as assigned.

ADDITIONAL DUTIES:
● Assist with Communication channels (Website, social media, email, newsletters) to inform the community, gather feedback and address concerns.
● Assist with marketing strategy, including print ads, social media and outreach materials
● Engage and mobilize volunteers to support organizational initiatives.
● Responsibilities may evolve as the organization grows. Additional duties may be assigned by the Executive Director, consistent with the scope and level of this role.

EDUCATION & EXPERIENCE:
● High school diploma or GED
● 3 years of experience directly related to the duties and responsibilities specified
● Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
● Knowledge of Taos/northern NM community preferred.
● Bilingual English/Spanish preferred.

LICENSURE & CERTIFICATIONS:
● Must possess a valid US state driver’s license.

KNOWLEDGE, SKILLS, & ABILITIES:
● Knowledge of supplies, equipment and/or services ordering and inventory control
● Ability to communicate effectively, both orally and in writing
● Ability to gather data, compile information and prepare reports
● Records maintenance skills
● Ability to manage calendars and schedule appointments
● Database management skills
● Ability to analyze and solve problems
● Ability to make administrative/procedural decisions and judgements
● Word processing and/or data entry skills
● Ability to create, compose and edit written materials
● Organizing and coordinating skills
● Knowledge of general accounting principles
● Ability to record and transcribe meeting minutes

PHYSICAL REQUIREMENTS:
● Primarily involves sedentary work performed in an office environment.
● Must be able to perform the essential functions of the position with or without reasonable accommodation
● Must be able to remain in a stationary position for extended periods while working at a computer or desk.
● Frequent use of computers, telephones, and standard office equipment is required to perform daily tasks.
● Must be able to communicate effectively, both verbally and in writing, and to read and interpret documents, data, or reports.
● Ability to move within the office to access files or equipment.
● Must be able to lift up to 10 pounds, on occasion.
● Vision and hearing must be sufficient (with or without correction) to perform essential job functions safely and effectively.
● Occasional travel may be required for meetings, training purposes, or conferences.

Apply via email to:  jobs@taoshousingpartnership.org

POSITION OPEN UNTIL FILLED

EEO/ADA COMPLIANCE
Taos Housing Partnership is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective employees and incumbents to discuss potential accommodations with Human Resources.